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5 Tips for a Thoughtful and Successful Social Media Presence

I struggled to write this post because there are so many different ways to treat Social Media in the non-profit world and most are not very thoughtful.  As I discussed in the social media section of The Thoughtful Approach's website, non-profits have latched on to the idea that they must have a presence on social media. But many do so without thoughtfully planning out what it will take to create a social media presence.  A presence on Facebook, Twitter, LinkedIn, et. al., that  is worth the effort.

Development and Marketing offices go to great lengths to increase their LIKES and Followers but to what end?  Now don’t get me wrong. I want this blog to be LIKED, and I want Followers.  I have asked my readers to do both of those things.  I seed Facebook and Twitter every time I publish a new post.  That is a far cry from hoping to get  your social media contacts will make a donation. 

How do you get the people who visit your FACEBOOK PAGE to visit the donor page on your website? Or do you use a program that allows people to give directly from FACEBOOK? Do you tweet out a link to your donor page or use a tweet for dollars program?  Both are options but then you have three online financial streams to reconcile each month. You do reconcile every month – right?

Since it is safe to a say that social media sites are here to stay. The question is how do you set them up and use them to your organization's advantage, not Mark Zuckerberg’s. He is, after all, the only one who makes money off of all those LIKES.

First and foremost, think of your Facebook, Twitter, Linkedin sites as auxiliary to your main website.  Don’t make the mistake of allowing any of these programs to become your default online presence. I have seen this happen, and it can cause messaging problems for the organization.  Here are my FIVE top suggestions for managing your social media presence.

Suggestion 1.

Add a sign-up button to your Facebook Page that allows people to give you at a minimum their Email Address, First Name, and Zip Code.The fields you use will depend on your personal preferences. Remember that the more data you request the fewer responses you will receive.   Facebook Page buttons are simple to make by following Facebook's instructions on APP and Widget creation under Settings. My sign-up button updates my CRM. I am using MailChimp, but most CRM's have the ability to integrate in this way.  You should use the same CRM to collect prospect data on your social media sites and on your website.   

Suggestion 2.

Add a CONTACT US tab to your page. This is easily done through the settings functions in Facebook.  I recommend having it go to the contact page on your website. That way you do not have to keep two places updated, and you are driving traffic to your site.

facebook2 18post

Suggestion 3.

All roads should lead back to your main website. Build the content on your site and then push it out to Facebook, Twitter, LinkedIn, et.al. Here is an example of how this post will be pushed out via eblast, Facebook post, and tweet.  Notice the hyperlink. It sends you to the full blog on the website.

TWEET

Is your social media presence worth the effort? Learn 5 steps to having a thoughtful presence. #NCYAFP  http://scan.me/n5p24z9

and/or

Non-profits go to great lengths to increase their LIKES and Followers but to what end? #ThoughtfulApproach  http://scan.me/n5p24z9

      Include a graphic in your Tweet. Tweets with graphics get more views and retweets than those without graphics. Even a stock graphic like the one below will work

               .SocialMediaImage small

Because of the nature of Twitter I usually send at least two tweets for every post. The first one when the post is published, the second a few days later. In between are regular posts that play off the whole site.

FACEBOOK PAGE POST

I struggled to write this post because there are so many different ways to treat social media in the non-profit world and most are not very thoughtful.  As I discussed in the social media section of The Thoughtful Approach's website, non-profits have latched on to the idea that they must have a presence on social media. But many do so without thoughtfully planning out what it will take to create a social media presence.  A presence on Facebook, Twitter, LinkedIn, et. al., that  is worth the effort.  Is yours worth the effort click to find out - http://scan.me/n5p24z9

 

EBLAST TEXT

I struggled to write this post because there are so many different ways to treat social media in the non-profit world and most are not very thoughtful.  As I discussed in the social media section of The Thoughtful Approach website, non-profits have latched on to the idea that they must have a presence on social media. But many do so without thoughtfully planning out what it will take to create a social media presence.  A presence on FaceBook, Twitter, LinkedIn, et. al., that  is worth the effort.

Development and Marketing offices go to great lengths to increase their LIKES and Followers but to what end? Now don’t get me wrong. I want this blog to be LIKED, and I want Followers.  I have asked my readers to do both of those things.  I seed Facebook and Twitter every time I publish a new post.  That is a far cry from hoping that your social media contacts will make a donation.

How do you get the people who visit your Facebook Page to visit the donor page on your website? READ THE FULL BLOG HERE.

Suggestion 4.

Do not start something you cannot finish. Be realistic about which social media platforms you can keep updated. You should post a new blog entry on a regular schedule  (once a week or twice a month), Facebook page post at least once a week and three or four tweets a week.  Many social media experts recommend as many as seven or eight tweets a DAY!  Timely posting is integral to a successful social media presence.

Suggestion 5.

Learn to use integration and aggregator to schedule your posts and tweets. Both Twitter and Facebook have built in APPs and Widgets to allow you to cross-post. The other way achieve cross posting to use an aggregator.  I use Hootsuite, but there are others that work as well. A future post will look at different aggregators.

These five suggestions are starting points for you to explore ways to integrate your web presence and your social media presence.  Making it easy for people who LIKE and FOLLOW your organization to learn more about your cause and possibly make a gift. That is the ultimate goal of all of your effort - right. 

Thoughtful Low Tech Project

I may be a self-confessed tech geek, but I still believe in backing up information to good old paper.  Once all the end of year gifts are entered and the thank you letters are mailed I usually try to do a quick check of my data for duplicates and oddities that can happen in the height of YEAR-END. Then I run a “donor profile report” on all donors over, say $250.00. I use three-hole paper and print it on both sides to save space and store the whole thing in a binder.

So what is this report?  You can find a pre-designed version in some CRM /Database programs. The problem with these reports is they are usually one donor per page reports, and that can use a lot of paper with even a medium sized donor list.

Try creating one in Word and merging it with an Excel spreadsheet of your donors. Promise me you will delete that spreadsheet once the merge is done. Spreadsheets are bad juju – in most cases. You could also use a program like Crystal Reports to create a more permanent solution. Crystal Reports is included with some CRM/Database programs. It can also be purchased separately I got mine from TechSoup.  It is well worth the cost and the time needed to learn it, which isn't long.  I use it all the time, and we will discuss one of my favorite custom reports an APPEAL VARIABLE REPORT in a future blog.

Your report only needs the following info -

Full Name Last Gift Amount
All Salutations Last Gift Date
Complete Address Last Gift Appeal
Phone First Gift Amount
Email First Gift Amount
Company Name First Gift Date
Spouse Info First Gift Appeal
Constituency Code Attributes
Total Giving Notes

It might look something like this-

The reason I picked these fields is that they are the basics you would need to rebuild your database if something happened. It also serves as a handy reference.  Click here to get a full-page example.

This report has saved me may times when I just need a piece of archived information, or my server is down. Just remember it is only a snapshot of your donors at a particular moment not a document to work from on an on going basis.

Later this month we will look at a couple of APPs that a will help you manage your data. Be sure to sign up to get updates if you are not presently receiving e-alerts.

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